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Open a job and you’re in its pipeline: every candidate, the stage they’re in, and a full history of what’s happened with them.

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Views

Use the view switcher at the top of the board:
  • Active — candidates in process, moving through your interview stages.
  • Review — inbound applicants with their screening results, waiting for your decision.
  • Sourcing — candidates the agent found, scored against your criteria.
  • Leads — people you’re keeping warm but haven’t engaged yet.
  • Completed — hired and archived candidates.

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Adding candidates

Candidates arrive four ways:
  1. They apply on your career page.
  2. The agent sources them.
  3. You add them manually from the pipeline (name, email, or a profile link — Needle enriches the rest).
  4. You forward an email with a CV.
Needle deduplicates on the way in, so the same person added twice becomes one profile.

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Moving candidates

Drag a candidate to a new stage, or ask the agent in Slack (“move Tom to final round”). The agent also moves candidates itself as work completes — an applicant screened, an interview booked — and every move is logged.

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The timeline

Click any candidate to open their profile. The timeline shows everything in order: stage changes, emails sent and received, meetings with summaries, and notes from your team. If you’re wondering what happened with someone, this is the answer.