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Candidates often arrive by email — a referral with a CV attached, applications in a careers@ inbox, threads from before you had an ATS. Forward them to Needle instead of copying data over by hand.

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Find your address

Go to Settings → Email Forwarding. Every organization has its own address on agents.needle.so. Forward individual emails to it, or set up an auto-forward rule so your whole careers@ inbox flows in.
Set up an auto-forward rule from careers@your-company.com and Needle backfills your inbox without any copy-paste.

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What happens to a forwarded email

Needle reads the email and its attachments, then:
1

Extracts the candidate

Pulls out name, contact details, and CV from the message and its attachments.
2

Matches or creates a profile

Deduplicates against existing candidates — no duplicate profiles. See pipeline.
3

Attaches to the right job

Uses the email content and any job reference to attach the candidate to the fitting job.
4

Keeps the thread on the timeline

The full email thread lands on the candidate’s timeline.
If the email is an application, screening runs like it would for a career-page applicant.

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Who’s allowed to forward

Members of your organization, by default. To let anyone else forward — a founder, a hiring manager who isn’t in Needle, an external recruiter — add their address under Allowed senders in the same settings tab.
Emails from addresses that aren’t allowed are rejected silently and never appear on a candidate’s timeline.